Executive Assistant to the Chief Information Officer

US, US, CA - San Diego

Minimum Level of Education Required: Associates Degree

Percentage of Travel: Up to 10%

Location: CA - San Diego

Ref#: 17506

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Job Description

As an Executive Assistant (EA) for our Chief Information Officer (CIO) and the IT Department at NuVasive, you will play a critical role within the executive staff team as you provide first class administrative support to the IT department in a demanding, fast-paced, and highly customer-focused environment.  Using your multi-tasking skills, you confidently manage Executive calendars, scheduling and planning logistics for all professional appointments in an ever-changing environment, ensuring timeliness and correct attendees, and alignment with IT Leadership deliverables.

You are sharp as a tack which enables you to conduct research, analyze data, and initiate necessary changes to maximize the effectiveness of assigned projects including drafting and editing correspondence, creating/maintaining database spreadsheet files and reports, composing and assisting with presentation materials (PowerPoint) and processing IT Department Purchase requisitions.  You record key decisions and action items during staff meetings and ensure they are completed by the assignee ahead of due dates. 

Because you understand the inherent need for confidentiality and diplomacy in all of your correspondence, you easily screen incoming calls/correspondence and respond independently (when appropriate), give information to callers or route calls to appropriate individuals, and prioritize/route incoming mail and/or correspondence acting on those that need immediate action.  You are self-motivated with a strong work ethic and professional demeanor, super organized and innately resourceful taking pride in communicating clearly to a diverse population across both internal and external groups. 

 

Tapping into your dedication to quality and timeliness of results, you commit to reliable tracking, communicating and completing all tasks in an efficient manner with little direction including composing/preparing routine correspondence, reports/expense reports and other documents, arranging domestic and international travel schedules and reservations, and acting as a liaison with the travel agent while maintaining confidentiality.  You are the perfect combination of assertive and creative with an affinity to impeccably plan, prioritize and think strategically about all aspects of your individual and the team workload.  You consistently take the initiative, anticipate needs and exercise independent, sound judgment.  

Basic Qualifications
  • Associate’s degree or equivalent plus 5+ years related experience OR an equivalent combination of education and experience
  • Strong proficiency with and in-depth knowledge of MS Office, including Outlook, Excel, Word and PowerPoint.
  • Proven successful experience booking complex domestic and international travel.
  • Acute attention to accuracy and detail in all aspects of responsibilities and ability to record and track action items assigned to CIO staff
  • Proven ability to collaborate cross-functionally to align initiatives and resources
  • Adaptability to different work styles
 
Preferred Qualifications

·         Bachelor’s degree

  • Familiarity with the use of both Apple products and Windows platforms
  • Experience supporting IT function

NuVasive seeks to change spine surgery as a $1 Billion Start-up.   We are a medical device company focusing on developing minimally disruptive surgical products and procedurally integrated solutions for the spine. Since our inception in 1999, NuVasive® has grown at an extraordinary rate – it’s a remarkable story really - going from a tiny start-up venture capital backed company to the #3 company in the spine industry ($8.2B industry) with over 90 products in its portfolio, in just a little over a decade.  

NuVasive is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The “EEO is the Law” poster options are available here.

About NuVasive
NuVasive, Inc. (NASDAQ: NUVA) is the leader in spine technology innovation, focused on transforming spine surgery and beyond with minimally invasive, procedurally-integrated solutions designed to deliver reproducible and clinically-proven surgical outcomes.The Company’s portfolio includes access instruments, implantable hardware, biologics, software systems for surgical planning, navigation and imaging solutions, magnetically adjustable implant systems for spine and orthopedics, and intraoperative monitoring service offerings. With $962 million in revenues (2016), NuVasive has an approximate 2,300 person workforce in more than 40 countries serving surgeons, hospitals and patients. For more information, please visit www.nuvasive.com.
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