Executive Assistant - Office of the President

US, US, CA - San Diego

Minimum Level of Education Required: Bachelors Degree

Percentage of Travel: Up to 25%

Location: CA - San Diego

Ref#: 100574

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Job Description

As an integral part of NuVasive’s team, this Executive Assistant position provides administrative support to the President. The Executive Assistant demonstrates strong interpersonal skills, a high degree of emotional intelligence and trustworthiness, and thrives in a highly collaborative and team-oriented environment.  Accountability, a sense of urgency, and a desire to learn and develop professionally are key to the role, along with taking pride in providing exceptional administrative support to the President and ensuring all communications and experiences involving the Office of the President are world class.


Essential Responsibilities


  • Complex calendaring that includes exercising discretion to prioritize meeting requests and ability to proactively identify need for meetings
  • Working effectively with others to drive the President’s and NuVasive’s priorities and compel others to provide required information and data needed to successfully manage the business
  • Partnering with administrative professionals across the organization to schedule and prioritize meetings involving other executives
  • Acting as a goodwill ambassador for the Office of the President, the President’s entire organization, and NuVasive, striving to strengthen the team and drive cross-collaboration
  • Ensuring the President is prepared for meetings and informed of important developments across the organization
  • Managing all aspects of frequent and complex domestic and international travel for the President
  • Organizing large-scale on-site and off-site meetings, including meeting location, A/V, agenda preparation and execution, food and beverage, room set-up, etc.
  • Maintaining a high level of confidentiality and protecting the privacy of employee and customer information with a strict adherence to confidentiality and compliance policies
Basic Qualifications
    • BA/BS degree5+ years’ experience supporting a C-level executive in a publically traded company
    • Proficiency with the full MS Office Suite including a complex calendaring in Outlook
    • Proven organizational and time management skills
    • Excellent verbal and written communication skills
    • Responsive to occasional demands occurring after standard business hours
    • Experience with Concur or other travel and expense management systems
    Preferred Qualifications
    • Experience working in medical device, biotech, or pharma

    Please note, you will be redirected to a 15-20 minute assessment after submitting your application. Please ensure you allow yourself enough time to complete the assessment upon submission of your application.


    NuVasive is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The “EEO is the Law” poster options are available here.

    About NuVasive
    NuVasive, Inc. (NASDAQ: NUVA) is the leader in spine technology innovation, focused on transforming spine surgery and beyond with minimally invasive, procedurally-integrated solutions designed to deliver reproducible and clinically-proven surgical outcomes.The Company’s portfolio includes access instruments, implantable hardware, biologics, software systems for surgical planning, navigation and imaging solutions, magnetically adjustable implant systems for spine and orthopedics, and intraoperative monitoring service offerings. With $962 million in revenues (2016), NuVasive has an approximate 2,300 person workforce in more than 40 countries serving surgeons, hospitals and patients. For more information, please visit www.nuvasive.com.
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