Sr. Administrative Assistant

US, US, CA - San Diego

Minimum Level of Education Required: High School/Equivalent

Percentage of Travel: Up to 10%

Location: CA - San Diego

Ref#: 100455

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Job Description

As an integral part of NuVasive’s Strategy & Product Development team, our Sr. Administrative Assistant will work directly with internal and external customers and executives.  This position will support 3 senior leaders directly.

Essential Responsibilities

  • Coordinates the daily schedules our product development leadership team 
  • Prepares materials for executives including proofreading presentations, printing and copying materials needed for meetings and similar administrative support as needed
  • Coordinate frequent domestic travel arrangements and international travel arrangements as needed
  • Maintain high level of data sensitivity and be responsible for protecting employee data privacy at all times and strict adherence to confidentiality and compliance policies
  • Collaborate between departments, primarily Research & Development, Surgeon Education, Contracts, and field Sales Leadership to ensure quality surgeon engagement for highest priority surgeon customers
  • Create documents, spreadsheets, and presentations to manage customer information
  • Assist with the processing and filing of expense reports on a monthly or bi-monthly basis
  • Provide project or program support, including but not limited to: budget planning, budget tracking, PO creation and vendor management. Duties will include review of proposals and agreements for the department and the ability to negotiate changes with the providers as needed prior to department head review
Basic Qualifications
  • High School Diploma 
  • 3+ years’ experience as an administrative professional
  • High proficiency with the entire MS Office Suite 
  • Proven organizational and time management skills
  • Excellent interpersonal, verbal and written communication skills
  • Acts with a sense of urgency and understands need for responsiveness on occasion after standard business hours
Preferred Qualifications
  • BA/BS degree in a relevant field is preferred.
  • Experience with Concur, or other travel and expense management systems

Please note, you will be redirected to a 15-20 minute assessment after submitting your application. Please ensure you allow yourself enough time to complete the assessment upon submission of your application.

NuVasive is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The “EEO is the Law” poster options are available here.

About NuVasive
NuVasive, Inc. (NASDAQ: NUVA) is the leader in spine technology innovation, focused on transforming spine surgery and beyond with minimally invasive, procedurally-integrated solutions designed to deliver reproducible and clinically-proven surgical outcomes.The Company’s portfolio includes access instruments, implantable hardware, biologics, software systems for surgical planning, navigation and imaging solutions, magnetically adjustable implant systems for spine and orthopedics, and intraoperative monitoring service offerings. With $962 million in revenues (2016), NuVasive has an approximate 2,300 person workforce in more than 40 countries serving surgeons, hospitals and patients. For more information, please visit
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